Technology for Remote Instruction

If you have questions or need support, please contact your faculty assistant or the IT Helpdesk (help@law.uci.edu).

ZOOM PRO

How to use Zoom Pro:

Privacy and Security

Please see the Joint statement of the UC Location CIOs regarding Zoom security and privacy issues and best practices.

OIT has put together a list of recommended Zoom settings. The recommended settings should prevent any unwanted people from jumping into your Zoom session. The Law School's Recommended Zoom Settings page links to OIT's recommendations and also complements the OIT web page with some explanations on why you might want to consider those recommended settings. Please view the page for best practices and privacy considerations.

ZOOM FAQs:

Yes – please visit the following link to run a quick test session: https://zoom.us/test

You’ll want to check with your internet service provider for specific details regarding your internet plan. Generally speaking, we recommend using a wired Ethernet connection whenever possible to help mitigate some bandwidth concerns on your end. Alternatively, IF you notice you run into bandwidth issues you can try asking participants to disable video to see if that helps offload some of the heavy bandwidth requirements. If the bandwidth issue is on Zoom’s end there may not be much troubleshooting you may be able to do.

To help ensure you have the most update to date recommended settings for your Zoom sessions, please use the settings recommended by OIT.

Zoom generates a single Meeting ID for all recurring scheduled meetings. Participants can join all recurring sessions simply by saving the initial invitation. The Meeting ID for recurring meetings will be different that your Personal Meeting ID because Zoom reserves the Personal Meeting ID for instantaneous meetings. The Personal Meeting ID is NOT available for recurring meetings. If you’d like to use the Personal Meeting ID that was saved (as shown in the training) for all sessions, you can simply start your sessions instantaneously.

Absolutely, we recommend using your Personal Meeting ID to host office hours because the ID remains the same and students can access it easily. You can also post your Personal Meeting ID on Canvas for your students to view.

To do this you simply click the green “share” icon and share the screen or application that has the video. Then make sure you have the two checkboxes at the bottom checked (“Share computer sound” and “Optimize for Full-Screen video clip” and click the blue “share” button. Any video you play will be included in the recording (if a recording has been manually started) and also seen/heard by the participants.

This echo is occurring because your microphone is also picking up the audio as well. Temporarily mute yourself while playing audio from your computer during a recording.

No.

The automatic feature for breakout rooms assigns attendees randomly to breakout rooms.

Yes – if you click on the participants icon you will see the option to Mute and Unmute all participants. This is most useful at the start of your session when participants may not realize they have background noise.

There is a misconception that Zoom and Yuja are two equivalent tools. They actually serve difference purposes even though there is a bit of overlap in their functionality. Zoom is recommended for synchronous recordings (live lectures with students) and asynchronous recordings (prerecorded material). Yuja is used to edit and store the videos so that students can access the them via Canvas.

The recommended work flow is to record your sessions via Zoom, upload the recording to Yuja for editing and then post the resulting video to Canvas.

Zoom’s access/privacy is less secure than Yuja. Anyone with the link and password can view a recording where as Yuja is more secure because it requires the UCInetID to log in to view the recording (assuming you set the correct Yuja security settings). Additionally, Zoom’s retention for cloud recordings may not be entirely in our control if Zoom changes the retention policy. The current Law School’s retention policy is one term. An additional reason to use Yuja is it allows for detailed analytics of recordings. (who viewed the video, how long, etc.)

Yes – You’ll need to make sure you use the Zoom license provided by campus. To do so, open a browser in private/incognito mode and sign in with your UCInetID credentials. If you get a prompt to “Switch account” click yes. Feel free to reach out to the helpdesk if you need assistance with this.

Zoom cloud recording are recommended for synchronous videos. Zoom cloud recordings will help mitigate any issues you may have regarding bandwidth. Cloud recordings are automatically recorded on Zoom’s servers. Additionally, cloud recordings offer features that help prevent accidently recording students.

No – By default, only the host is allowed to record the Zoom session.

Yes, the same button the was used to initiate a recording also has a pause button that allows you to do this. Just make a note to resume the recording when necessary.

You can invite them to a Zoom session and then record the session as the host.

YUJA

How to use Yuja:

YUJA FAQs:

To access Yuja, simply visit https://uci.yuja.com and sign in with your UCInetID.

No download is required to use Yuja. Yuja is available through any web browser of your choice. Alternatively, Yuja offers an application that you may download and install.

Yuja’s recording platform is not as streamlined, intuitive, and feature rich as Zoom.

Yes, Yuja allows you to upload an SRT File, plain text or PDF file

You can indeed. To edit captions, you open the video editor for that specific video on https://uci.yuja.com and click on the CC icon.

CANVAS

Many features of Canvas might be increasingly relevant as we work and teach remotely. Here are some communication features that may be helpful:

Canvas Announcements to post announcements within your Canvas course space
Canvas Inbox to send a note to students within Canvas (students can opt-out of receiving these via email)
Canvas Discussions for asynchronous, threaded discussions
Discussions within Canvas Groups for larger classes
Canvas Chat for real-time chat rooms for your students
Using Zoom with Canvas

For additional help, you may also click the “Help” button in Canvas to consult Canvas guides and tutorials, or you may contact your faculty assistant.

CANVAS FAQs:

Students also receive notifications and they edit their notification preferences as well.

Canvas does not currently allow students to save quiz questions or answers.

The quiz will only be available at the specified date/time even after clicking on “Save & Publish.”